Board Election and Nominations Committee
|Martin Koch, CFM||Joanna Rohlf, GISP, CFM|
|Kansas Dept. of Agriculture||Kansas Dept. of Agriculture|
The Nominations and Elections Committee accepts nominations for the ASFPM Board of Directors in the spring of every year.
Annually, the committee will seek to fill 12 seats; even-numbered regional and district seats in even-numbered years and odd-numbered regional and district seats in odd-numbered years, with the four officers elected annually. The invitation for nominations is sent to members in good standing (annual dues for the election year paid by the end of January of that year) via email in February of every year. If you are a member in good standing and do not receive the nominations email by March 1, please contact Member Help. Anyone who is not subscribed to receive emails from ASFPM should contact Member Help. if they want to receive a nomination form/ballot. Your eligibility as a nominator/voter will be confirmed before sending.
The board is comprised of 19 seats, as follows:
Chair, Vice-Chair, Secretary and Treasurer (elected for 1-yr term)
Representing areas as defined by the 10 FEMA regions (elected for 2-year term)
Elected from membership who are also state chapter members (elected for 2-year term)
Regional and District Seats
Regional and District Seats
Members in good standing
Invitations for nomination sent in February
Did not receive the nominations email by March 1?
Those who have been elected (and those who have not) will be notified before the annual conference.
You should plan on attending the board meeting on the Sunday before conference, because, if elected, you will be seated with your current director who will serve as a mentor for you at that meeting and during the conference.
To run for the ASFPM Board of Directors, you must be:
- An ASFPM member in good standing (annual dues paid by Jan. 31)
- An officer must be a current state employee and remain a current state employee for the duration of their elected term, to be eligible
- A chapter director must be an ASFPM member in good standing and a member of an ASFPM-approved chapter in good standing (per the chapter)
- Not a full- or part-time employee of ASFPM (within the past three years is desirable)
- Not a member of the Nominations or Elections Committee at the time of the election
- Has a commitment to the purpose, mission and values of ASFPM and a strong interest in working on the advancement of the association
- Institutional support to travel out of state to meetings, conferences or to DC as needed
- A minimum time commitment of 2-3 hours per week to board or board committee work
- Travel, at a minimum, shall include a 3-day spring retreat (ASFPM paid), the annual board meeting on the Sunday of conference yearly (individual pays), and special occasional travel, as needed (ASFPM paid);
- Prepares for all meetings and conference calls in advance and actively participates in all of them (every other month, and/or subcommittees as assigned)
- Efficiently uses technology to respond to continual online communications (emails, web meetings, conference calls, Google docs) and responds promptly
- Maintains confidentiality always, especially with pre-decisional documents and discussions
- Act morally and ethically in accordance with the values of the association
- Understands the need to base decisions on what is good for the association and puts chapter and other hats aside
Board of Director Responsibilities
- Set the direction for the association: perform strategic thinking and planning, promote a positive public image, set mission and vision, establish organizational values, approve operational and annual plans
- Provide financial oversight for the association by adopting sound financial management policies, making sure the association has enough resources to advance its mission and passing an annual budget.
- Provide administrative oversight for the association: support executive office staff in implementing annual plans and programs, minimize exposure to risk, measure progress on strategic plan, monitor programs and services, provide legal and moral oversight, evaluate the executive director, and perform self-evaluation
Additional responsibilities include coordinating and leading various board subcommittee or ad hoc groups and task forces, representing the association at various affiliate and professional events, advocating for ASFPM in its professional contexts, and responding to changes in the field.
What Competencies Are Needed to Perform This Role Well?
- Be familiar with ASFPMs history, mission, vision, values and goals (strategic plan)
- Understand the role and function of the association in advancing sound floodplain management
- Understand the Board of Directors’ role in proper stewardship of the association
- Understand the association’s governance structure and policies
- Understand the association’s programs and services
- Understand the needs of the association’s members and stakeholders
- Understand the distinct roles and responsibilities of ASFPM staff and ASFPM volunteers
- Recognize opportunities and anticipate opportunities and threats in the field that may have direct implications for the association
- Ability to keep the big picture in mind and not allow self or others to be caught up in minutiae
- Ability to think independently, grow in knowledge, and rely on data rather than opinions
- Ability to be goal- and future-oriented
- Ability to think critically, ask questions and challenge unsubstantiated opinions
- Ability to understand issues from different perspectives
- Ability to understand and process large amounts of information (print, online and oral) effectively and efficiently
- Ability to articulate ideas, opinions, rationales and comments in a clear, concise and logical manner to address the needs of the audience
- Ability to effectively communicate with a culturally and linguistically diverse team of other board members, leadership entities, ASFPM members and ASFPM staff, orally and in writing
- Ability to speak in front of small and large groups using self-prepared and externally-prepared materials, and with a professional demeanor
- Ability to achieve practical consensus in group discussions
- Ability to advocate for the profession and its members
- Ability to use logic and reasoning to identify issues as well as the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Ability to make informed decisions efficiently and take action when needed
- Understand the floodplain management profession in different contexts
- Ability to be objective at all times about what is best for the whole of the association, rather than what is best for a particular constituency or chapter or state
- Ability to effectively collaborate with the ASFPM executive director, board colleagues and staff
- Ability to work independently as required, and communicate concerns quickly and effectively
- Ability to interact with other board members in a group setting, contributing to discussions and valuing the contributions of all members
- Ability to understand and analyze financial reports for a large national association
- Ability to review and analyze proposed budgets in light of association resources, strategic goals and priorities
- Ability to analyze reports from standing committees, task forces and other entities and comment on drafts of publications and other documents as appropriate
- Mid- to senior-level managers have the most success as a national director with ASFPM
- Leadership experiences within the profession, such as chapters
- Leadership experience within ASFPM such as ASFPM policy committees, CBOR, conference teams or foundation or other professional association(s)
- Experience interacting with diverse ASFPM professionals
- For officers, it is highly recommended to have experience as a director before running for officer as the expectations and organizational knowledge are high
Ready to run for a seat?
Deciding To Run
Any questions about becoming a candidate or about the election process, please submit to email@example.com. The Nominations and Elections committee includes past Board of Directors members who will happily reach out to you to discuss specific board roles and responsibilities.
Once you are nominated or you self-nominate, you will be contacted by the Nominations and Elections Committee. You will be vetted for eligibility to run such as your membership status, your institutional/supervisory commitment to support this role, your ability to travel out-of-state, your experience for this seat, and other specific requirements for the seat you wish to run for. Once this is done, you will be asked to submit a biography and photo. This information will be included in a document as well as on the ballot for membership to decide and vote.
Please consider the following in your bio:
- Statement of Purpose: Your reason for running for the Board of Directors
- Institutional Support: Do you have time allowed to perform responsibilities from your current employer?
- Leadership: Describe your leadership training qualifications, within the profession or in ASFPM
- Key Qualities and Strengths: Describe the qualities and strengths (knowledge and skills) that you would bring to the Board of Directors
- Competency Statement: Describe how you have demonstrated the knowledge and skills needed to serve on the Board of Directors
- Biographical Statement: A short professional biography
- Statement of Understanding: Describe your understanding of the Board of Directors’ role
Congratulations! Those who have been elected (and those who have not) will be notified before the annual conference. You should plan on attending the board meeting on the Sunday before conference, because, if elected, you will be seated with your current director who will serve as a mentor for you at that meeting and during the conference.
Directors currently serving will remain directors until the award ceremony at Thursday lunch, when the new board is announced and become “officially seated,” except for the treasurer who remains in their seat until the end of the fiscal year of June 30.